Real Time Inventory & Ecommerce Accounting. Together At Last.
Calculate your true Cost of Goods Sold (COGS). EcomKeeper’s Inventory IQ tracks landed costs, freight, and duties per unit to protect your margins and prevent stockouts.
- No credit card required
- Setup in minutes
Trusted by brands growing on
- InventoryIQ by EcomKeeper
Ditch the chaos of spreadsheets or enterprise software that’s overkill. With 100% accurate COGS tracking, true financial visibility starts now.
Automate COGS & inventory
Control landed costs in real time
Manage POs & stock levels
Manage vendor balances
Automatically track COGS so you know your margins in real time
- Real-time FIFO COGS tracking by channel, warehouse & SKU
- Direct syncing with sales channels to track orders & fulfilment
- Manage recipes & manual/on-demand assemblies
Full control over fluctuating inventory costs
- Automate time-consuming landed cost calculations
- Auto-allocate indirect costs & discounts that go into landed costs
- Easily track cost per unit across warehouses, whether you are selling DTC, ecommerce, retail, or multichannel
Create, track, and manage POs
- Manage POs & costs in one dashboard
- Track status of shipments for each PO, for clear visibility on inventory in-process, in-transit, and on-hand
- Track stock units per status across each SKU and warehouse
Track vendor balances, bills, & payments in one place
- Real-time tracking of vendor rolling balances
- Centralized view of all POs, payments, and bills for each vendor
- Direct syncing with transactions, including from Bill.com and Settle, and transactions from banks and credit cards
We partner with the best in ecommerce
Offload your books to us and get 100% real-time financials. Now you can focus on everything else.
- No credit card required
- Setup in minutes
What our customers say
FAQ'S
How do EcomKeeper's services work?
No matter the size of your business, you get a 14-day free trial.
BOOKKEEPING SERVICE FEES
Getting Started
When you subscribe to our service, you’ll pay a monthly (or yearly) bookkeeping fee.
Your monthly bookkeeping fee is based on your projected annualized gross receipts. We calculate this number based on your gross receipts earned in the months available in EcomKeeper during your free trial – i.e., your onboarding month plus the previous 2 months.
For example, if you onboard on June 14, your projected annualized gross receipts will be based on the gross receipts earned from April 1. If your gross receipts for April 1 to June 14 are $75,000, then your monthly fee is based on projected annualized gross receipts of $365,000 (= $75,000 divided by 75 days available in EcomKeeper during the free trial period multiplied by 365 days in a year).
In addition, most customers need a historical catch-up of their books to bring their books fully up to date for the year. In this case, there’s a one-time fee for historical catch-up and 1:1 implementation support. This covers 1:1 onboarding with a dedicated EcomKeeper CPA specialized in ecommerce, who will set up your account, catch up your books for the full year, and tailor everything to your business. This fee can be waived if you join EcomKeeper with fully reconciled books from the start of the year until sign-up.
Check out the FAQ “Can EcomKeeper catch me up if I’m behind with my bookkeeping?” to learn more.
Ongoing Services
After you subscribe, your monthly fee is recalculated at the beginning of each quarter, based on the last 12-month period (LTM), if available. If not, your annualized receipts are based on the longest available period in EcomKeeper.
For example, on September 30, if your actual gross receipts for the last 12 months are $450,000 and are available in EcomKeeper, your monthly fee is based on projected gross receipts of $450,000. If gross receipts for the last 12 months are not available in EcomKeeper, but only available from January 1, we’ll annualize your available data. In other words, if your January 1 until September 30 gross receipts are $300,000, your monthly fee is based on projected annualized gross receipts of $405,000 (= $300K divided by 270 days available in EcomKeeper in the current year multiplied by 365 days in a year).
Since the calculation of the monthly subscription fee is based on a projection, we review it quarterly. If your projected annualized gross receipts go up or down by 10% or more compared to the previous quarter, we’ll adjust your fee to ensure it fairly reflects your income over time. This way, if in one quarter the fee is higher, it will be lowered in the following quarter to reflect your actual income, and vice versa.
ADD-ON SERVICES
You can also add any of our add-on services, including tax services, inventory management with InventoryIQ, or Fractional CFO services.
InventoryIQ is a monthly fee, based on your projected annualized gross receipts determined the same way as your monthly bookkeeping fee. The Fractional CFO and tax services are custom fee quotes based on the specific needs and complexities of your business.
What’s included in my free trial?
EcomKeeper’s real-time bookkeeping solution includes the technology and app integrations needed to bring your financial data directly from your sources of truth into our ecommerce-tailored accounting software as well as the bookkeeping team to provide the actual bookkeeping services – including reviewing your financials for missed opportunities or unusual transactions and answering any questions you have about your books. For more information about our software, check out our Product page. To learn more about our services and how to create the best financial stack for your business, check out our Services page.
What if I sell offline as well?
Many of our customers also sell offline to B2B and wholesale marketplaces. With EcomKeeper, you can issue invoices, and auto-match payments through wire or ACH. You can also collect payments online – EcomKeeper syncs with Shopify draft orders and B2B orders, Paypal, and Stripe. If you submit invoices through another system, just let us know!
Do I need to pay for accounting or bookkeeping software?
Nope! No need to pay for any accounting or bookkeeping software, such as QuickBooks. EcomKeeper replaces both your bookkeeper and your accounting software. Your subscription includes access to EcomKeeper’s proprietary software where you can integrate with your banks and credit cards, payment gateways, selling platforms and POS, payroll service, and more, access your financial reports, and view your most critical financial and tax data, in real time in a delightful dashboard.
What is your cancellation & refund policy?
You can cancel your subscription at any time. No hidden fees. You are the sole owner of your information. If you ever decide to leave EcomKeeper, you can take all your data with you and use it with any other bookkeeping or accounting firm. Super simple.
Note that, the year-end close of your books, which includes all the documentation required by the IRS to make them tax-ready and optimized, is a separate task from the ongoing management of your books. This is done by a separate team fully dedicated to this process. Therefore, if you’re looking to cancel your account after December 31 but still want to complete the year-end close of your books with EcomKeeper, you need to have an active subscription during the book-closing process. Please note that if you are subscribed to the EcomKeeper tax plan, you will also need an active subscription during the tax preparation and filing process.
The timeline for this process depends on the velocity of your feedback and availability to provide the required information. To help you accelerate this process, we prioritize the year-end closing (and tax filing, as relevant) of your books over other accounts, so you’re never paying for any value you aren’t receiving.
Refund policy
Subscription fees: EcomKeeper subscription fees paid monthly or annually are non-refundable.
Historical catch-up and 1:1 implementation fee: We understand that despite the best intentions, life can get hectic, and the timing for completing onboarding might no longer be ideal. If you subscribed but couldn’t find the time or resources to meet with your EcomKeeper CPA and complete onboarding within the first four weeks, you have the option to pause your subscription until you’re ready to proceed. We’ll add you to our waiting list for future onboarding when you’re prepared to start again. Alternatively, we can issue a refund for the catch-up and implementation fee (minus processing fees).
Can EcomKeeper catch me up if I’m behind with my bookkeeping?
We’re happy to catch up your books from the beginning of the year! We may even be able to provide you with books from previous years, depending on the apps you use for your business.
Your books for the onboarding month and the previous 2 months are free. For example, if you onboard on June 15, your free period covers April 1 – June 15, plus your free trial.
If you’d like to include earlier months, there’s an additional catch-up and implementation fee based on your monthly subscription price for each month that needs to be caught up. In other words, if you onboard with EcomKeeper on June 15, your April, May, and most of June books are free! If you also want January to March included (recommended), you’ll pay the one-time historical catch-up and 1:1 implementation fee for those months.
We often run special promotions with discounts on catch-up services, so if you have several months to catch up, feel free to chat with us before getting started.
Important tip: To avoid year-end challenges and major tax headaches, it’s strongly recommended to catch up your books in EcomKeeper from January 1. Otherwise, you may end up spending tax season dealing with multiple data sources, inconsistencies, and reconciliation gaps from your apps and banks. Starting fresh ensures a smooth transition and fully accurate books going forward.
What's included in EcomKeeper's tax services?
As part of EcomKeeper’s tax package, we’ll introduce you to an experienced tax CPA in our network to work with you and determine your specific scope based on your needs.
Generally, tax packages with our partners can include:
1. Your business’s federal income tax return
2. Your business’s State income tax return(s),
3. Where relevant, international tax forms 5472, 5471, 1042-S, etc., and non-standard tax forms such as Form 2553, and individual tax return filing,
4. Tax optimization. They’ll work to get you all the tax benefits and deductions available, and
5. Tax consultancy & planning. They can assist you with structuring your business affairs in the most tax-efficient manner given your personal objectives covering business, personal and estate tax implications.
Are there any additional or hidden fees?
Our fees are pretty straightforward, but when you have non-straightforward activities, we may need to charge a bit more to cover the expert time and effort needed to get things right.
Here are some examples of when additional fees may apply:
1. An entity conversion that requires closing a short tax year.
2. Acquisition of an activity, business, or company that requires a purchase price allocation.
3. Disposition or sale of an activity, business, or company.
The exact fee depends on the complexity of the work. We’ll always provide a custom quote before starting, but as a general guideline, additional fees usually range from 2–4 times your monthly subscription.
Do I need a Fractional CFO to work with EcomKeeper?
No, you don’t need a Fractional CFO to work with EcomKeeper.
As your brand grows, you may choose to bring one on or you can ask us for an intro to one of the expert ecommerce-focused Fractional CFO partners to review your financials monthly and provide practical, strategic advice to accelerate your growth. You can read more about our services and how many brands set up their financial stack here.
What are the advantages of using InventoryIQ?
There are many benefits to using InventoryIQ as your inventory management system, including PO and vendor management, real-time landed cost updates, inventory tracking across multiple SKUs and warehouses, automated COGS updates in your P&L and automated vendor balance and inventory updates in your Balance Sheet. InventoryIQ works seamlessly with EcomKeeper’s ecommerce accounting service to give you complete financial visibility!
Can I see real-time updates on my inventory?
Yes! With InventoryIQ, you can see real-time updates on your stock units on-hand across multiple SKUs and warehouses which includes tracking sales across multiple channels like Shopify or Amazon. For specific sales channels, we may need some input on quantities sold, product giveaways, or dead inventory to create your automatic COGS updates.
Do I need InventoryIQ to use EcomKeeper?
Nope! EcomKeeper’s ecommerce accounting service provides real-time financial visibility whether you are subscribed to our Core plan for accounting or to our Plus plan which includes both accounting and inventory management with InventoryIQ. However, if you feel you don’t have full, real-time time control over your inventory costs with your current setup, we highly recommend trying out InventoryIQ.
The benefits of using InventoryIQ is that you get more accurate and automated COGS ties into your overall financials, giving you financial visibility you’ve never had before.
Can I manage bill of materials and assemblies with InventoryIQ?
Yes! InventoryIQ allows you to track individual components needed to manufacture a product or individual products needed to create bundles. You have the functionality to easily manage your recipes (bill of materials) and create manual or on-demand assemblies to enhance your inventory management capabilities.
Does InventoryIQ integrate with my accounting software?
InventoryIQ is the first real-time inventory management system built right into an ecommerce accounting software! You don’t need Quickbooks, Xero, Netsuite, or any other accounting system. InventoryIQ and EcomKeeper’s real-time accounting are the ultimate pairing to give you the financial visibility you need.
What types & sizes of businesses is InventoryIQ best for?
InventoryIQ is built for brands that need real-time visibility and tracking of their inventory and COGS but find enterprise software to be complete overkill and too expensive for their needs.
Our customers include ecommerce, DTC, retail, and multichannel brands that range from mid 6-figure to high 8-figure businesses.